Project Management Office (PMO)

Strategic Alignment: Our PMO framework is not just about project oversight—it's a strategic endeavor designed to align project outcomes with business goals. 

Expertise and Adaptability: We bring a wealth of expertise in PMO setup and management, adapting our approach to meet the diverse needs of different industries and organizational cultures. 

Enhanced Efficiency: Through streamlined processes and best practices, our PMOs increase project efficiency, reduce costs, and optimize resource allocation. 

Quality and Compliance: We ensure that projects not only meet but exceed quality standards, adhering strictly to compliance requirements. 

Change Management: Sia Partners excels in managing change, ensuring that new practices and structures are embraced across all levels of the organization to support sustainable growth. 

Challenges:  

• The extensive acquisition history of the client required unifying their finance processes onto a common platform. 

• Managing a global rollout of Oracle Financials Fusion and integrating numerous systems while maintaining consistency and accuracy across all business units and countries. 

• Ensuring stakeholder engagement and data quality throughout the extensive data migration process. 

What We Did:  

PMO Establishment: Sia Partners collaborated with the client to establish a dedicated PMO, focusing on the rapid deployment of essential governance processes and tools. 

Structured Approach: Leveraged stakeholder engagement and comprehensive planning to ensure the effective alignment of strategic objectives, project requirements, and reporting needs. 

Key Activities: 

• Stakeholder Engagement and Needs Assessment: Conducted thorough stakeholder engagements to understand strategic objectives, project requirements, and reporting needs, informing the development of tailored PMO processes and governance structures. 

• Phased Implementation Plan: Prioritized quick wins and incremental steps toward PMO maturity, enabling the PMO to add value at each stage while driving continuous improvement. 

• Regular Checkpoints and Reporting: Held regular meetings with key stakeholders to review progress against objectives and adjust priorities. Monthly reporting cadences ensured transparency and alignment with governance requirements. 

• Vendor Selection and Management: Assisted in the vendor selection process, ensuring qualified vendors were chosen for the Oracle and Financial Force implementations. 

• High-Level Architecture Design: Worked with clients and vendors on high-level architecture design, integrating Oracle with other systems (e.g., Workday) and implementing core modules. 

• Data Migration Strategy: Developed a comprehensive data migration strategy, ensuring data quality and reconciliation. Facilitated data loading while maintaining business ownership of data quality. 

• Change Management Strategy: Conducted change impact assessments and initial stakeholder analysis to support affected teams through the transition. Executed training, communication, and business readiness plans. 

• Post-Go-Live Support: Provided post-go-live technical support for two months after cutover, ensuring a smooth transition to the business as a usual support team. 

Results: The establishment of the organization's PMO yielded significant outcomes and value, including: 

• Enhanced Decision-Making: Improved communication and reporting led to better decision-making and risk management, aligning with strategic objectives. 

• Efficient Project Delivery: Projects were delivered more efficiently and cost-effectively, with fewer queries and delays due to rework. 

• Compliance and Governance: Projects complied with guidelines, with clear identification of resource gaps and action plans to address them. 

• Stakeholder Satisfaction: Positive feedback from stakeholders, including senior management, highlighted improved communication and governance structures. 

• Ongoing Value: The PMO engagement, planned for completion in July 2022, continues to drive value through continuous improvement and mentoring of key staff.